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File specification for printing

File type		File format(s) compatible with both Windows & Mac unless otherwise stated	Remarks
1	Text	docx, doc, txt	Big-5 code is recommended for both traditional and simplified Chinese characters. Contents in traditional and simplified Chinese characters should be provided separately.
2	Chart/Graph	txt, xls	--
3	Digital Photo	jpg, tif	File names should not exceed 14 alphanumeric characters. Chinese characters or symbols are not allowed. Resolution (in actual size): Line-art: 600 dpi or above Grey: 300 dpi or above Colour: 300 dpi or above Output quality may be affected if the resolution is lower than the above standard. Size/dimension should be able to fit in the publication. CMYK press colour mode should be used. Please contact CPRO for loan of photos of HKBU. Please contact ITO for photo taking service.
4	Clipart/Computer Drawing & Scanned Graphic	ai, eps, jpg, pdf, psd, tif, bmp, cdr, png wmf (Windows only)
5	Direct Digital Output/Print	pdf	All fonts should be embedded in PDF and saved in "High Quality Print" or "Press Quality" mode. (Please refer to "Procedures for creating high resolution PDF files on Windows platform" below)
6	Desktop Publishing Software	ai (Illustrator CS3 to CC) indd (Indesign CS3 to CC) psd (Photoshop CS3 to CC) Please contact the Printing Section for compatibility if older versions are used.	All fonts, logos, photos and graphics should be saved separately from the desktop publishing file(s). 3mm bleeding margins should be left on each page of the publication.

Notes:

1. Files can be submitted to the designated staff of Printing Section in one of the following ways:
   
   
• By email/Sharing MarketPlace in BUniPort/Google Drive
  
  

  Recipient	E-mail (for total file size less than 25MB)	Sharing MarketPlace in BUniPort (for total file size less than 2 GB)	Google Drive
  Mr. Alan Chow	alanchow@hkbu.edu.hk	https://buniport.hkbu.edu.hk (Please use your SSOid & password to access Sharing MarketPlace. For further details, please contact ITO.)	https://www.google.com/drive/ (Please use your SSOid & password as well as Two-Factor Authentication through your mobile device to access Google Drive. For further details, please contact ITO.)
  Mr. Charles Fok	fcharles@hkbu.edu.hk
  Mr. James Leung	jamesl@hkbu.edu.hk
  Mr. Richard Mok	richardm@hkbu.edu.hk
  Ms. Wendy Yan	wyhhyan@hkbu.edu.hk

   Go Green, please take priority to use email or cloud storage 

  
  
• By CD-R/DVD/USB flash drive/USB external harddisk through campus mail or in person (Room G04, Tsuen Wan Campus).
  
  
2. Job requirements and descriptions should be marked on the manuscripts, files should contain the content only.
   
   
3. All publications must abide by the HKSAR's Copyright Ordinance.  Printing Section will use information from the user only and will not provide editing service or download or copy information from other sources.

Procedures for creating high resolution PDF files on Windows platform:

Step 1: Click "Devices" in "Settings" panel

Step 2: Click "Printers & scanners" in the left column

Step 3: Click "Adobe PDF' then "Manage" in the right column

Step 4: Click "Printing preferences" in the left column

Step 5: Select "Press Quality" or "High Quality Print" then "Apply" and "OK"

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